How do I create a lease agreement amendment?

• How do I create a general lease agreement amendment?
• General amendment text
• 1. Change in rent
• 2. Other persons staying at the property for a set period
• 3. Earlier/Later date of move-in
• 4. Accommodation in another property

In practice, general lease amendments cover situations that are not listed in the Flatio lease agreement but that you and the tenant would like to have described legally. This may include:

• Legally adding the names of other people staying at the property for a defined period of time
• An earlier/later move-in date and a consequent change in the first lease amount if necessary
• Changing the rental amount
• Accommodating the tenant into another property than the one specified in the contract
• Use of parking spaces and associated costs
• Other non-standard situations agreed between both parties

IMPORTANT: If you need to make any changes that deal with money, (whether it is a change in rent, different payment of liabilities/receivables or other costs), please contact us at support@flatio.com to get everything into the system.

How do I create a general lease agreement amendment?

You can easily create a general amendment in My Rentals web app:

1. Click on the specific tenant’s name in the Tenants section of My Rentals.
2. In the submenu under the name, select the Agreements tab. You will see an overview of the contracts you have with the tenant.
3. Click the Detail button for the lease agreement you are going to renew.
4. Select Create an Amendment from the action summary that appears under the See more button.
5. In the following form, fill in the title and the text of the amendment (i.e., write what you have agreed with the tenant). An example is available below.
6. Save.

An amendment will be added to the basic lease agreement, which the tenant must sign online (as when signing the lease) in order for the amendment to become valid. We will notify you by email as soon as the tenant signs the amendment and you can always track the state in your profile as well.

General amendment text

Not sure how to fill in the text describing your General Amendment? Examples are given below:

IMPORTANT NOTE: Enter the amendment in your own language as well as in English (if your tenant speaks a different language than you). These texts are not translated automatically.

1. Change in rent

Subject: Changing the rent for a certain period

Content: Landlord and Tenant have agreed to a change of the monthly rent (i.e., rent for 30 days) for the period DD.MM.YYYY–DD.MM.YYYY. For this period, the monthly rent in the amount of XX XXX EUR changes to XX XXX EUR.

IMPORTANT: Since this is a general amendment, the payments are not changed automatically. Therefore, once the tenant signs the amendment, you need to contact our Customer Care team so we can edit the payments accordingly.

2. Other persons staying at the property for a set period

Subject: Adding another person/people to the Lease Agreement No. XXXXXXXX

Content: Landlord and Tenant have agreed that the following person/people may also use the Residential Premises within the given period DD.MM.YYYY–DD.MM.YYYY:

personal data from ID card or password (name, surname, date of birth, ID/passport number), phone number, email address

3. Earlier/Later date of move-in

Subject: Changing the beginning of the lease from DD.MM.YYYY to DD.MM.YYYY

Content: Landlord and Tenant have agreed that the date of the beginning of the lease in the Lease Agreement nr. XXXXXXXX will change from DD.MM.YYYY to DD.MM.YYYY.

IMPORTANT: Since this is a general amendment, the payments are not changed automatically. Therefore, such an amendment should be created only in case you and the tenant agreed that the original payments will not be changed. If that’s not the case and you agree to have the payments adjusted according to the new dates of the tenant’s stay, you need to contact our Customer Care team once the tenant signs the amendment so we can edit the payments manually.

4. Accommodation in another property

Subject: Changing of the Residential Premises stated at the Subject of Agreement No. XXXXXXXX

Content: Landlord and Tenant have agreed that Residential Premises stated at the Subject of Agreement No. XXXXXXXX will be for a certain time (i.e., DD.MM.YYYY–DD.MM.YYYY) replaced by apartment No. X, Address, City, Postal code.